In October, we introduced a new module: Facility, which allows employees to book available facilities in the office building via TimeTec VMS. This feature brings better facility management and efficiency to the company.

Figure 1-1: Facility Module (Admin Mode)

For Admin, this module is divided into 2 tabs: Manage Facilities and Request and Approval. Manage Facility: Admin can manage facility details and customise approval rules for each facility. Request and Approval: Admin to manage bookings and approvals.

Figure 1-2: Interface to add facility and define its approval rules

Figure 1-3: Interface to set the time slots of the facility

Figure 1-4: Interface to add photos of the facility.

Figure 1-5: Request and Approval tab

Figure 1-6: Approval Process

For employees: Once the facility is added, employees can book the facility using VMS.

Figure 1-7: Facility Booking Process (Select Facility)

Figure 1-8: Facility Booking Process (Review Facility)

Figure 1-9: Facility Booking Process (Select time slot)

Facility module is now available in the TimeTec VMS app too, allowing the users to book facilities via their smartphone.

Figure 1-10 : More Tab (with Facility Module added)

Figure 1-11: Add Booking Request

Report Module has more filters (Registration Type, Block, and Office/Department) for reports. Admin can customize the report according to the company’s preference. The outlook and arrangement of the table columns of the report has been improve and update the Excel file layout for better user experience.

Figure 2-1: Report Module (Print to pdf)

Figure 2-2: Report Module (Export to Excel)

Figure 2-3: Sample for Visitor Checked In-Out Report

Figure 2-4: Sample for Exported Data in Excel file

TimeTec VMS is now able for pairing with Smart AC1/TD for access control. As such, you can find a display of the body temperature and mask on record under the visitor’s access record tab, allowing the admin to monitor whether the visitors comply with the rules and regulation. This is an important feature during a pandemic to ensure safety of everybody.

Figure 3-1: Visitor Access Record (with column for Body Temperature and Mask On added)

i-Comm is equipped with a feature to notify the Admin when a visitor is checking in after visitation hours.

Figure 4-1: Visitation Time Restriction Alert

i-Comm also allows visitors to define their visitation purpose apart from “meeting” or “contractor”.

Figure 4-2: Registration Form with “Other” Purpose of Visit Selected