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Visitor Management System Comparison Chart

Windows-based VMS
System Architecture
    System Application

Cloud-based software

Web-based software

Windows based software
    Server
Amazon server Self-hosted server Local server
    Database Storage
Amazon server Self-hosted server Local server
    Single vs Multi Companies
Single or multi companies Single Single
    Support Multi Company Profiles
Yes No No
    User Profile Data Fields

Customisable

Fixed

Fixed
    Multi Levels Access

Yes

No

No
System Deployment
    Visitor Registration Panel

Tablet to install App

Any PC connected to the server

Local PC with software installed
    Hardware Installation and Maintenance

No

Yes

Yes
    Software Installation and Maintenance

No

Yes

Yes
    Software License Management

No

Yes

Yes
    Database Installation and Maintenance

No

Yes

Yes
    Internet Connection
Yes Yes No
System Integration
    Integration with OCR system
Yes
(see remark 1)
No No
    Integration with LPR
Yes
(see remark 2)
No No
    Integration with Surveillance Camera
Yes
(see remark 3)
Yes Yes
    Integration with Physical Access Control System
Yes
(see remark 4)
Yes Yes
    Integration with Elevator Control System
Yes
(see remark 5)
No No
Visitor management
    Pre-Registration
Yes Yes Yes
    Walk-In Registration
Yes Yes Yes
    Invitation
Yes No No
    Access Credentials
QR code, password, face recognition, and mobile app.
(see remark 6)
Card Card
    Visitation Records
Yes Yes Yes
    Blacklist Visitors
Yes Yes Yes
    Visitation Approval
Yes via mobile app
(see remark 7)
Verbal communication Verbal communication
Reports
    Total Reports
2 5 6
Remark
1
    i-Vizit App has to be installed on a tablet to become visitors’ check in/check out station. It has a built-in OCR feature that functions to take photos and capture the visitors’ identity from the provided identity card such as National ID, driving license or passport.i-Vizit App has to be installed on a tablet to become visitors’ check in/check out station. It has a built-in OCR feature that functions to take photos and capture the visitors’ identity from the provided identity card such as National ID, driving license or passport.
     
2
  TimeTec LPR is a license plate recognition system installed onto a local computer, and connected to TimeTec VMS. Via TimeTec VMS, an Admin can create visitor profiles that are linked to vehicle license numbers. When any of the authorized vehicle approaches the designated barrier gate(s), the local TimeTec LPR would read its license plate to grant immediate access.
     
3
  Epicamera is a cloud-based surveillance camera system designed to store footages from IP cameras. This solution has been integrated with i-Vizit App to monitor visitor checks in or out. The IP camera can take a photo and link the photo to the visitation records, which can be reviewed under TimeTec VMS.
     
4
  TimeTec VMS supports IoT access control devices, QR Master, Face Master and TimeTec BLE-2. Hence, visitors can scan the QR codes or faces (for pre-registered or invited visitor) at the QR Master or Face Master to be authenticated either at the local QR Master or Face Master, or at a server. The QR Master or the Face Master controls the access to the TimeTec BLE-2 and it will unlock door/gate/turnstile when authentication is successful.
     
5
  Similar to Remark 4. The QR Master or Face Master is installed inside a lift together with TimeTec BLE-16. When a visitor gets verified by either QR code or a face, the TimeTec BLE-16 will respond and carry the car to the designated floor.
     
6
  TimeTec VMS is using a QR code or a face as an access credential. Whenever a visitor is approved by the host (pre-register, walk in, invitation), the system will send a QR code to the visitor’s mailbox, which can be used to verify at the QR Master to gain entry/exit.

The system supports Anti Passback at all access points. If the visitor distributes his QR code to other people, the system will reject another entry when the QR code has already been checked-in by someone else.

The same mechanism works on the Face Master. The only difference is, the visitor will only send a face picture to the admin. The Admin then can upload the photo to server and to the Face Master for authentication during arrival.
     
7
  All visitation requests (pre-register or walk-in) are sent to the host’s mobile app. Only the host can approve the requests. However, the approval rules can be customised to suit the office visitation rules.
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     Last updated: 23/05/2019